Aquifer ConditionsDoing Business with EAA
Procurement Department
The Procurement Department is responsible for providing assistance to EAA departments in securing goods and services in the most economical, efficient, and timely manner possible. The procurement process allows for competition between potential vendors and contractors in accordance with local, state and federal laws and regulations, sound internal controls and professional purchasing.
Vendor Registration
The EAA uses DocuSign® to securely obtain the information required for vendor registration. By clicking the link(s) below, you will be able to complete the vendor registration forms, digitally sign and submit them securely to the EAA Finance Department from your desktop/laptop, tablet or mobile phone. As an alternative, you can download the forms, print, sign and mail to the EAA Finance Department at 900 E. Quincy St., San Antonio, TX 78215 or fax to the EAA Finance Department at (210) 222-9869.
New Vendors: To become a registered vendor with the EAA, Vendors must complete the forms included in the New Vendor Packet. If you have any questions, please contact the EAA Finance Associate at (210) 222-2204 ext. 135.
Exisiting Vendors: If you are currently an EAA vendor and need to update one of your vendor related forms, please select the form below to securely update online or download, print, sign and return to the EAA Finance Department.
Remember: Please do not email any vendor forms to the EAA. Information on various forms could contain sensitive personal information. Keep your personal information secure!
Conflicts of Interest
Vendors agrees to comply with the conflict of interest provisions of the Chapter 176 of the Local Government Code, which requires sellers to submit this form. Vendors agrees to maintain up-to-date disclosure of interest form on file with the Procurement Department throughout the term of any contract.
Procurement Policies
The EAA procurement function, residing in the Finance department, supports the organization by procuring equipment, materials, supplies, and services in a manner that promotes competition among qualified vendors and complies with all applicable local, state, and federal laws. The department also assists EAA teams with developing clear specifications to ensure fair and open competition and issues formal bids or proposals for goods or services valued at more than $50,000, unless otherwise allowed by law.
The EAA makes purchases on the open market by direct request, by informal or formal requests, or by using interlocal cooperative contracts. Interlocal cooperative contracts are established with Texas local or state government entities or with institutions of higher learning (Universities). For University contracts, the EAA limits the assessment of an overhead/indirect rate to 10%.
| Direct Purchase | Informal Solicitations | Formal Solicitations |
|---|---|---|
| $0-$3,000 | $3,000.01 – $50,000 | $50,000.01 and above |
| Purchases based on a single quote and may be billed by purchase order or paid by purchasing card. | Purchases based on an informal request with a minimum of 3 quotes, at least 2 from small or local businesses in the EAA’s jurisdiction. | Purchases based on a formal solicitation and award; requires approval by the EAA Board of Directors. |
Current Opportunities
As a public agency, the EAA often solicits competitive invitations for bids, requests for proposals and request for statement of interest and qualification from prospective vendors.
The EAA posts formal solicitations on the Texas Comptroller of Public Account’s Electronic State Business Daily (ESBD) website and Bidnet Direct, as part of the Texas Purchasing Group.
The EAA looks forward to providing you with more bid information and simplifying the entire bid, proposal and quote processes for everyone involved. We appreciate your cooperation and welcome your participation. If you need help registering, please call Bidnet Direct support department toll free 1-800-835-4603.
Surplus Sale
From time to time, the Edwards Aquifer Authority staff evaluates the condition and continued usefulness of equipment. This evaluation typically results in a request for EAA board approval to dispose of “surplus items”, i.e., those items or equipment that is no longer considered useful or necessary by the EAA.
There is no surplus sale information currently. Please check this page again for future surplus sale information.
CURRENT 
